Canadian Tax Data

Note:  This page is for Canadian return information entry only.  Access our U.S. Tax Notebook at this link.

The Canadian on line data entry system has been discontinued.  Please refer to the following checklist and upload details of all income and expense items to your secure folder.

It’s Tax Time!

 

Once again it is time to begin the process of collecting information for the preparation of your individual income tax returns.

The following links provide an overview of changes for the 2016 filing season: what's new in the United States for 2018, and tax changes for Canada for 2018.

Secure File Sync and Sharing Service

All information should be delivered to our Toronto office by courier or registered mail or you may upload to your secure folder by clicking here.  If you do not have a secure folder user name and password, please contact us and we will gladly set one up for you.


Prepaid Audit Assurance Program

Over the past year, Canada Revenue Agency has stepped up efforts to ensure compliance, and have increased audit activity for more sensitive return areas. In response to this increased audit risk, we have introduced our "Prepaid Audit Assurance Program" under which we will cover any audit responses required without additional cost.

We are here to assist you and provide you with optimal income tax solutions.  If at any time you require further information concerning what should be collected to send us, please do not hesitate to call us.

General Tax Information Checklist:

(Please contact us for any clarification or question)

In order that we may expedite the processing of your individual income tax returns, we have prepared the following checklist of items which we normally need to have on hand to complete the returns. Please note that many of the items may not specifically apply to you, since this intended to be a checklist for many people to follow. We ask that you provide information for yourself and/or your spouse and dependent children in all instances, since filing status may change depending on the income or other issues pertaining to your family members.

FOR CANADIAN RETURNS:

(Filing Deadline April 30, 2019). No extension is available. Please send information as early as possible.

PERSONAL INFORMATION

Please ensure that we have the following information in our files.

1. Social Insurance Number (SIN) for all persons in your family.

2. Dates of birth for all persons in the family.

3. Correct current address.

4. Prior year income tax return(s) (if filed).

5. Number of days present in Canada (if not resident for the entire year) during the year, and number of days present outside Canada, including specific dates.

6. If you have given up Canadian residence for tax purposes in the year, please provide your date of departure, and the fair market value of all capital properties owned as of the date of departure, as well as the original cost and date of acquisition of each capital property.

7. Please answer the following questions for each person a return is being prepared:
a) Are you a Canadian citizen?
b) Do you want your name added to the voters list?


Sources of Income

EMPLOYEE INFORMATION

-All income for the year as outlined on forms T4, and Form W-2(s)

SELF-EMPLOYMENT INFORMATION

-Income as outlined on T4A's and/or Form 1099(s)
-Income records for amounts not included on T4A's and Form 1099(MISC)
-Expense records paid in 2018 which relate to your self-employment business
-Business-use asset information for depreciation purposes (Cost, date placed in service)

SAVINGS & INVESTMENT OR DIVIDEND INFORMATION

-Interest and dividend income (T3, T5 and other sources)
-Income from sale of stocks or other property
-Date of acquisition and records of cost or basis in property you sold
-Record or estimated tax payments made
-Details of capital transactions for the year (sales of stocks, bonds, other capital property)

RENTAL INCOME

-Record of gross income and expenses
-Rental asset information for depreciation purposes (Cost, date placed in service)
-Record of estimated tax payments

RETIREMENT INCOME

-Pension/RRSP, RRIF and IRA/Annuity income as outlined on Form 1099-R(s) or T4A's
-Social security or Canada Pension Plan income as outlined on Form 1099-SSA(s) or T4A(OAS)/ T4A(CPP)

OTHER INCOME

-Gambling income (records showing income and expenses)
-Hobby income and expenses
-Prizes and awards
-Royalty or trust Income
-Record of alimony paid/received with Ex-spouse name

Types of Deductions

MEDICAL EXPENSES

-Amounts paid for medical insurance, medical expenses for yourself or each dependant

CHARITABLE TAX CREDIT

-Amounts paid to a qualified charitable organizations - receipts are required

CHILDCARE EXPENSES

-Fees paid to a child care service provider. day nursery schools. day camp and daycare centre - receipts are required
-Fees paid to a child care - receipt required must include  care-givers SIN

EDUCATIONAL EXPENSES

-Full time and part time post-secondary - T2202A from educational institutions
-Outside Canada - Form TL11A tuition slip
-Records of any scholarships or fellowship you received
-Student loan interest slip

RETIREMENT & OTHER SAVINGS

-RRSP contributions receipts
-Details of contributions to Tax Free Savings Accounts. (TFSA)
-Investment expenses



 Foreign Financial Information reporting - T1135

If you are a resident of Canada, do you have assets outside of Canada with a value over $100,000. If so, please provide:

a) Nature and value of each asset or group of assets;

b) For each of the above investments, please indicate:
- Bank or investment name;
- Address
- Account number (if any)
- Maximum investment value during the year
- Income earned from this investment in 2018.

Do NOT include personal real estate, only business and/or rental property and/or other investments are reportable.

The above list is not intended to be comprehensive, but should serve as a general checklist for you. In many situations, other income or expense items may be relevant, as well as moving expenses, tuition fees and other issues.

If you require more information, please contact us at any time.

If you require more information, please contact us at any time.

For U.S. Returns

Overall:

The above list is not intended to be comprehensive, but should serve as a general checklist for you. In many situations, other income or expense items may be relevant, as well as moving expenses, tuition fees and other issues.

If you require more information, please contact us at any time.